Job Description

Operations Specialist

This role is instrumental in supporting the daily operations of a fast-paced, collaborative financial planning office. As a member of our operations team, you'll assist advisors and analysts with trading, account servicing, and operational tasks, while contributing to a multi-year project to transition to a new trading platform. You'll be a key player in ensuring accuracy, efficiency, and compliance across client accounts and internal systems.

Key Responsibilities

Trading & Account Services

• Execute, monitor, and verify trades; serve as backup trader and sole trader on designated days
• Process client money wires, money movements, and investment applications
• Ensure previous day's trades executed properly; research discrepancies and notify team leads
• Maintain records of executed trades in shared systems for tracking and compliance
• Answer trade-related questions from Case Analysis, Case Managers, and Client Service Coordinators
• Assist with purchasing CDs and submitting annuity applications
• Help prepare for and execute rebalances (pre-, during, and post-process)
• Submit alternate investment paperwork and track outstanding cases
• Run reports in Vestmark and Thompson for advisors, analysts, and operations
• Support the setup of Donor-Advised Funds (DAFs) and entity accounts (businesses, trusts, etc.)
• Review and process forms including beneficiary forms, POAs, new business, and client onboarding documents
• Coordinate with third-party insurance companies to submit and follow up on applications
• Monitor and respond to communications from the home office regarding client accounts; collaborate with internal and external contacts to research and resolve client-related cases, ensuring timely follow-up and completion
• Track and manage transfer tasks weekly; ensure timely updates and resolution
• Assist with Holist plan data entry and reporting
• Collaborate with advisors and operations team on research requests (e.g., trust documents, third-party inquiries)
• Provide meeting prep support for advisors, when needed

Special Projects

• Participate in the firm's transition to a new trading platform over the next 1224 months
• Assist with testing, documentation, and process improvements
• Help ensure continuity and accuracy during system migration

Qualifications

• 2+ years of experience in financial services operations or trading
• Strong understanding of financial products, account servicing, and compliance
• High attention to detail and ability to manage multiple priorities
• Excellent communication and organizational skills
• Proficiency in Microsoft Office Suite; experience with NaviPlan, MoneyGuide Pro, Vestmark, or Thompson is a plus
• Series 7, 66/63, and TX Group 1 licensesor willingness to obtain within 6 months
• Bachelor's degree or equivalent experience
• Positive attitude and a growth mindset

Our Commitment to You:

Genuine Work/Life Balance: We offer a supportive work environment that promotes a healthy balance between professional responsibilities and personal time.

Collaborative & Positive Team Culture: Join a close-knit, supportive team of motivated professionals who work together to achieve shared goals and maintain a positive, engaging environment.

Growth & Advancement Opportunities: Your career development is important to us. As you contribute to the team's success, you'll have opportunities to take on greater responsibility and advance within the firm.

Autonomy and Responsibility: Enjoy the freedom to manage your role with confidence and independence while being part of a team that supports your decisions and growth.

Professional Development & Learning: We offer a range of training programs and continuing education opportunities to help you enhance your skills and knowledge, keeping you at the forefront of the financial industry.

Meaningful & Rewarding Work: At Pennington Wealth Management, your work will have a lasting impact on our clients' lives, helping them achieve financial security and success.

Comprehensive Compensation & Benefits:

Salary Range: We offer a competitive salary range starting at $50,000 to $70,000 per year, based on experience and qualifications

Retirement & Financial Security:

Our company offers a robust benefits package designed to support your financial and health needs.

We provide a 401(k) plan with employer contributions up to 3%, ensuring you can build a secure retirement.

Our comprehensive health and insurance benefits include employer contributions towards premiums for health, dental, and vision insurance, covering both individuals and families. If you opt for a high deductible plan, we also contribute to your Health Savings Account (HSA).

Additionally, we offer life insurance coverage of $50,000, fully covered by the company, to provide peace of mind for you and your loved ones.

Generous Paid Time Off:

Enjoy 8 paid holidays and at least 13 PTO days each year, with the opportunity to earn more based on your years of service.

Additionally, our Volunteer Time Off program encourages you to give back to communities in need.

Additional Perks:

Enjoy the convenience of paid parking and mileage reimbursement when needed.

Get ready for quarterly team volunteering and social events that bring us together and make a difference.

Plus, look forward to an exciting team trip every other year, creating unforgettable memories and strengthening our bonds!

Why Join Us:

At Pennington Wealth Management, you'll be part of a supportive and collaborative team that values dedication, continuous learning, and personal growth. If you're ready to bring your expertise and enthusiasm to a company committed to its clients and community, we'd love to meet you!

Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, genetic information, age, sexual orientation, citizenship, gender identity, disability, veteran status, marital status, family status or any other basis prohibited by law.

Job Tags

Similar Jobs